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How to create a legal notice and attach it to a kids club

Overview

When managing a kids club, you may need to inform guests about your privacy policy, terms of use, or other important legal information. To do this, you can create a legal notice and attach it to the registration process of a kids club.

This article explains how to create a legal notice and how to attach it to a specific kids club in the CMS.

Before getting started

Before creating and/or attaching a legal notice to a kids club, make sure you:

  • Have access to the CMS under Content > Legal texts and/or Settings > Corporate > Content > Legal texts.
  • Know what legal information needs to be shared (e.g., terms and conditions, data protection policies)

Step-by-step guide

Step 1: Create a legal notice

You can create legal notice texts at two levels:

  • Property level:

    Go to Content > Legal Texts in the left-hand menu. How to create a legal notice and attach it to a kids club_01EN

  • Corporate level (multi-property operations):

    Go to Settings > Corporate > Content > Legal Texts. How to create a legal notice and attach it to a kids club_02EN

Once there:

  1. Click Add or Add legal text.
  2. Click the Edit icon.
  3. Choose how you want to add the content:
    • Compose legal text: Write or paste your legal notice using the text editor and assign it a name.
    • Link to external URL: Insert a URL that links to an external legal document and assign it a name.
    • Upload PDF: Upload a PDF version of the legal notice and assign it a name.
  4. Click Save draft if you want to finish later.
  5. Click Publish to make the text available for use in services like the kids club.

How to create a legal notice and attach it to a kids club_03EN

Step 2: Attach the legal notice to a kids club

Once your legal text is published:

  1. Go to Content > Leisure > Kids clubs.
  2. Click Edit on the club you want to update.
  3. Open the Legal notice tab from the top menu.
  4. Click on Add legal text.
  5. Select one of these options:
    1. Select a legal text of this property
    2. Select a corporate legal text
  6. Use the dropdown menu to select one of your published legal texts.
  7. Add a name to help guests understand what the notice is about (e.g., “Privacy policy” or “Terms and conditions”).
  8. If you want guests to accept the legal notice before continuing, check the box labeled Acceptance of the legal notice is mandatory.
  9. Click Save changes.

If you need to remove the legal notice from a kids club, click on the trash icon next to the notice.

How to create a legal notice and attach it to a kids club_04EN

Next steps

Once your legal notice is attached:

  • Make sure to preview the club in the guest app to confirm that the legal text is visible.
  • If you haven’t already, set up the registration form to collect information from guardians and children. See article: How to set up the registration process for a kids club [link].
  • Consider setting up service rules to ensure proper use of the kids club. See article: How to add service rules to a kids club [link].

Need further assistance?

If you have additional questions or require further assistance:

  • Contact us via live chat
  • Send a ticket to our Support team
  • Visit STAY Academy, our training platform