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How to add a spa catalog using the regular catalog

Overview

The regular catalog lets you create and manage spa catalogs in three formats: PDF catalog, linked catalog, and manual catalog. This flexibility helps ensure that guests can easily access the spa’s offerings, whether through a static document, an external webpage, or an interactive experience within the app.

This article provides step-by-step instructions for setting up each type of catalog, so you can choose the best format based on your spa’s needs.

Note: Spas using the on-demand booking system must add a regular catalog in order to display their treatments in the guest app.

 

Before getting started

Before adding a catalog, make sure you:

  • Have access to Content > Facilities > Spa in the CMS.
  • Decide whether to use a PDF catalog, a linked catalog or a manual catalog (interactive format).
  • Prepare all the necessary details in advance: catalog names, product descriptions, images, prices, and any variations (e.g., different durations).
  • Have the PDF file or link ready if using an external catalog.

 

Step-by-step guide

Option 1: Uploading a PDF catalog

  1. Navigate to Content > Facilities > Spa.
  2. Select the spa and click Edit.
  3. Go to the Catalog tab.
  4. Click Add catalog.
  5. Choose an icon and enter the catalog name.
    • Click the flag icon to add translations for different languages.
  6. Select PDF catalog.
  7. Type a name for the file and upload it by clicking Browse. Add one file per language, if needed, by clicking the flag icon.
    • The file should not exceed 5 MB.
  8. If you want the PDF to open in a browser instead of the app, check Open catalog in browser.
  9. Click Save changes.

Previewing a PDF catalog

  1. Click the flag icon next to the catalog name.
  2. Click the Preview button next to each language catalog.
  3. A new window will open displaying the catalog.

Replacing a PDF catalog

To replace an existing PDF catalog:

  1. Click the flag icon next to the catalog name.
  2. Click the red X icon to delete the old PDF, and click Confirm.
  3. Upload the new PDF file following the same steps as above.
  4. Click Save changes.

Deleting a PDF catalog

  1. Click the flag icon next to the catalog name.
  2. Click the red X icon to remove the PDF for each language, and click Confirm.
  3. Click Save changes.

Option 2: Adding a linked catalog

  1. Navigate to Content > Facilities > Spa.
  2. Select the spa and click Edit.
  3. Go to the Catalog tab.
  4. Click Add catalog.
  5. Choose an icon and enter the catalog name.
    • Click the flag icon to add translations for different languages.
  6. Select Linked catalog.
  7. Type a name for the link and then paste the URL. Add one link per language, if needed, by clicking the flag icon.
  8. If you want the link to open in a browser instead of the app, check Open URL in browser.
  9. Click Save changes.

Replacing a linked catalog

To replace an existing linked catalog:

  1. Click the flag icon next to the URL link.
  2. Select the text and remove it.
  3. Paste the new link. Then, click Confirm.
  4. Click Save changes.

Deleting a linked catalog

  1. Click the flag icon next to the URL link.
  2. Select the text and remove it. Then, click Confirm.
  3. Click Save changes.

Option 3: Creating a manual catalog

Step 1: Choose the manual catalog type

  1. Navigate to Content > Facilities > Spa.
  2. Select the spa and click Edit.
  3. Go to the Catalog tab.
  4. Click Add catalog.
  5. Choose an icon and enter the catalog name.
    • Click the flag icon to add translations for different languages.
  6. Select Manual catalog.
  7. Choose between:
    1. Standard spa catalog: Guests can order treatments exactly as they appear in the menu, without customization. Use this option for simple services that don’t require guest input (e.g., massages with fixed duration and format).
    2. Advanced spa catalog (recommended): Guests can customize their treatments by selecting options such as duration, type of oil, or add-ons. Use this option when treatments have multiple variants or require guest preferences during booking.

Step 2: Choose how to display free products

Decide how you want products with no cost to appear in the app. You can choose from three options:

  • Show custom text (e.g., “Included”)
  • Display the number “0”
  • Leave the field empty

Step 3: Creating categories

Before adding products, you need to create categories (e.g., Body treatments, Facial treatments, Massages).

  1. Under the Add products to the catalog section, click the Add category field.
  2. Enter the category name (e.g., "Massages").
  3. Click the flag icon to add translations.
  4. Click the arrow icon to save changes.
  5. Use the buttons on the right side to change order (arrow up or down) or delete (trash) categories.

Step 4: Adding products

After creating categories, add individual products:

  1. Under the desired category, click Add product.

    Optional: Use Add product from template to save time.

  2. Enter the product name.

  3. If using a template, select the appropriate predefined item.

  4. Click Add product to save changes.

Note: In advanced catalogs, each product will need to include a price and configuration options later. In standard catalogs, adding name and price may be enough.

Step 5: Editing a product

To edit a product, locate it under its category and use the action icons:

  • Arrow icon: Move the product to another category.
  • Pencil icon: Edit the product details.
  • Trash icon: Delete the product.

Step 6: Editing product details

After adding a product, click the edit icon (pencil) to open the product editor. The available fields depend on the type of catalog:

For standard spa catalogs

Use the following fields to define how the treatment will appear in the app:

  • Name: Add the treatment name in all available languages.
  • Images: Upload a high-quality image (max. 1 MB, recommended size: 400x400 px).
  • Price: Set a base price.
  • Add price: Use this option to define different prices based on treatment duration. You’ll need to enter a label in the Size field (e.g., “30 min”, “60 min”).
  • Size: Label used to distinguish each price variation.
  • Description: Add a short description including the purpose, method, or main elements of the treatment.
  • Activate offer: Enable and set a promotional price and title.
  • Tags: Add relevant tags to help users find the treatment through search.

Note: Standard catalogs do not support configuration options like widgets or upsells.

For advanced spa catalogs

Advanced catalogs include all the standard fields, plus additional options for treatment customization and appointment logic:

  • Name: Add the treatment name in all available languages.

  • Images: Upload a representative image (max. 1 MB; recommended size: 400x400 px).

  • Description: Summarize the treatment’s purpose, technique, key elements, and benefits.

  • Tags: Add relevant keywords to improve search and filtering.

  • Price: Set the base price. This is a required field.

  • Preparation duration: Time (in minutes) needed before the treatment begins.

  • Duration: Total time of the treatment session (in minutes).

  • Cleaning duration: Time (in minutes) required to clean the room after the session.

  • Activate offer: Enable a promotional price and label.

  • Set different prices per treatment duration:

    To define pricing variations based on session length:

    1. Activate the toggle labeled Set different prices per treatment duration.
    2. Add a single-choice widget.
    3. Select the predefined widget named Duration.
    4. Enter each option with the corresponding label (e.g., “60 min”, “90 min”) and price.

  • Product configuration:

    • Widgets: Add additional single-choice or multiple-choice options for treatment customization (e.g., oil type, add-ons, pressure level).
    • Upsell: Offer optional complementary products or services at a special price (e.g., extra time, herbal tea, wellness boosters).

Once you’ve completed the product setup:

  1. Click Save and close the editor window.
  2. Switch the toggle button to Enabled to make the product visible in the catalog.
  3. Click Save changes.

If you want each product in the catalog to display its image on the side, enable the Include image next to each product option.

Step 7: Activating the catalog

To make the catalog visible:

  1. In the Catalog tab, toggle the activation switch to Enabled (green).
  2. Click Save changes.

 

Next steps

  • If you have multiple catalogs (e.g., packages, seasonal treatments), repeat these steps for each one.
  • Use QR codes to allow guests to access the catalog easily via their phones.
  • Test the catalog using the Preview button in the CMS to ensure correct formatting.

 

Need further assistance?

If you have additional questions or require further assistance:

  • Contact us via live chat
  • Send a ticket to our Support team
  • Visit STAY Academy, our training platform.